SITE
PREP WORKSHEET
What
are your site boundaries? Flag your borders. Make sure your
neighbors agree.
Determine
your work.
- What invasive plants are present? Draw a site map with hot spots indicated
- Are you doing maintenance or new removal? How might one task or the other affect how much ground your volunteers cover?
- Where will you put invasive weeds removed?
- Where will you begin work with your volunteers? How will you distribute the work to be done among them, aka delegate tasks?
- Can you identify any hazards in your site? What is your plan to deal with them?
- How is access to your site? Is it hard to get to? What can you do to make it easier? Safer?
- What can you do in your site now to prepare for the event?
Think
about tools – what would you like to have and how many? Check out
your tool list. Are there any tools not listed that you think could
be helpful in your site? Add them to your sheet
Set
a goal for what you’d like your volunteers to accomplish during the
event. For example, set the goal of reaching a particular part of
your site or a certain number of square feet. Think about how to
communicate this goal to your volunteers.
Pace
your entire site so that, post event data collection will be quick
and easy.
Volunteer
Talking Points
INTRODUCE YOURSELF
EC
HISTORY
- Seattle-based organization whose mission is to build global community through local environmental service
- We bring people from all over the world to learn environmental restoration techniques, they take the knowledge home and spread it
- Share your personal connection to EarthCorps and why you are here today
SITE
HISTORY
WHY
IS TODAYS WORK NECESSARY?
- Invasive plant species like English Ivy and Himalayan Blackberry were brought to his area and planted by pioneers for their desirable characteristics of staying green all year round or tasty fruits.
- These species can compete with our native plants and take over an ecosystem, making it so that nothing else can grow. This leaves us with forests of nothing but ivy and blackberry.
- Ivy can actually kill trees by growing up into them, weighing them down and stealing their sunlight.
- Explain what the project for the day is
CITY AGENCY
SAFETY
- Urban Hazards – trash, bottles, rusty objects, needles
- Environmental Hazards – overhead hazards, footing, weather, sites bordered by steep slopes
- Tools – show how to properly carry and use each tool
- Travel corridor – watch out for foot and bike traffic on trails. Off leash dogs
- Volunteers should never work where they don’t feel comfortable!!
- Ask if anyone is allergic to BEES
- Let volunteers know where bathroom is located
INVASIVE REMOVAL TECHNIQUES
- Look out for native plants/id native plants in your station and point them out to volunteers
Demonstrate
how
to remove invasive plants or plant – whatever the tasks of the day
Event
Name and Park
Event
Date
Event
Staff:
Number
of Stations/Number of Volunteers Per Station
Roles:
Volunteer
Leads:
Site
1:
Site
2:
Site
3:
Site
4:
Site
5:
Site
6:
Site
7:
Site
8:
Site
9:
Site
10:
Site
11:
Site
12:
Floaters:
Hospitality
Set Up and Maintenance:
Registration:
Parking:
Photos:
TO
DO
- Set up Site visit
- Order Mulch
- Order Toilets
- Update and Print ERPS
- Information to Crews
- Site Descriptions Sheet
- Event Agenda
- Event Tool List
- Event Materials List
- Prep Day Agenda
- Prep Day Tool List
- Volunteer Lead Packets
- Tool List
- Schedule of the Day
- Map
- Floater Packets
- Map
- Schedule of the Day
- Site Descriptions
- Talking Points for Volunteer Leads
Prep
Day Agenda
- 7:30 Circle Up
- 7:45 Meet in Corps Room for Event Info
- Who? Volunteers: how many, their goal; Partners: their goal
- What? Type of work to be done
- Why? How does this project further the goals in the park? In the community?
- How? Go over CM role in the day
- When? Event Time frame, schedule of the day
- Other Logistics – who is riding in what van, particular things to bring or know
- Prep Day Schedule
- 8:30 Load Vans with Prep Tools
- 9:30 Arrive at Site
- Site Tour
- Prep Work in Sites
- When finished, report to central location for next assignment
- 11:45 Circle Up
- Who is finished? Who needs help? What is left to do?
- 12:00 Lunch
- 12:45 Back to Work
- Finish prep work in sites
- If prep is done, maintenance in past sites or work in adjacent sites inappropriate for volunteers
- 2:30 Circle Up for Loading Assignments
- 2:45 Leave for EarthCorps
- 3:15 Loading begins
- 4:00 Meet in Corps Room for Questions and Wrap Up
Materials
List
| Van # | Van # | Van# | Van# | Van# |
| Volunteer box | Tools | |||
| vests | ||||
| # on stakes | ||||
| tables | ||||
| canopies | ||||
| Trash bins | ||||
| Garbage bags | ||||
| Extra cups/snacks | ||||
| gloves | ||||
| cones |
Event
Agenda
- 7:30 Circle Up
- 7:45 Leave EarthCorps for the site
- Put out directional A-frames along the way
- 8:30 Arrive at site for set up
- 9:15 Circle Up
- 9:30 Ready for volunteer arrival
- 10:00 Volunteers Arrive
- 12:00 Break
- 12:20 Back to work
- 1:35 10 minute warning to volunteers – Pace your site
- 1:45 Start reflection
- 2:00 Event Ends
- 2:10 Start Master Tool Count and Loading
- 2:45 Circle Up for Next Steps and Clean up Assignments
- 3:00 Leave for EarthCorps
- 3:30 Arrive EarthCorps for Clean Up
- 4:15 Circle Up for Team Reflection
Project
Manager/Event Point Person
- Complete work logs and turn in
- Send thank you email
- Download and name pictures, send to agency contact if necessary
- Make sure all loose ends are tied up
No comments:
Post a Comment